Quoting an event is slow guesswork and margins are unclear.
Per-head menu builder costs ingredients, labour and overhead instantly, so every quote is fast and margin-safe.
Catering & banquet management
Quote, plan and cost every event without a single spreadsheet.
Event quotes, per-head menus, production indents and staffing on one platform. EkaTantra turns an enquiry into a costed, scheduled, profitable event — and books the advance.
14-day free trial · no card · no sales call
70%
faster event quotes
8–12%
better event margin
0
double-booked staff or kit
100%
advances & balances tracked
The problems we remove
Built around how a catering actually runs.
Purchasing for a 500-guest event is over- or under-ordered.
Confirmed events explode into a bill of materials and purchase indents scaled to exact headcount.
Staffing and equipment for overlapping events clash.
Event calendar with staff rostering and equipment allocation prevents double-booking and last-minute scrambles.
Advances, balances and event profitability are hard to track.
Advance and balance billing with GST, then a per-event P&L that compares quoted vs actual cost.
Everything in one place
Made for caterers & banquet services.
Event quotation builder
Per-head and à la carte menus cost ingredients, labour and overhead into an instant quote.
Menu & recipe costing
Scale recipes to headcount and see true cost and margin before you commit a price.
BOM & purchase indents
Confirmed events explode into a bill of materials and supplier purchase orders.
Event calendar & rostering
Schedule events, roster staff and allocate equipment without clashes.
Advance & balance billing
Collect an advance on confirmation and the balance post-event, GST handled.
Production planning
Generate prep lists and kitchen production schedules per event and per day.
Staff & payroll
Roster permanent and contract staff and feed hours straight into payroll.
Per-event P&L
Compare quoted vs actual food, labour and overhead for true event profitability.
Client CRM & repeat
Track enquiries, past events and follow-ups to win repeat and referral business.
A day in the life
From first order to closing the books.
- 1
Capture the enquiry
Log the client, date, headcount and venue; pick a per-head or custom menu.
- 2
Quote with margin
Costing rolls ingredients, labour and overhead into an instant, margin-safe quote.
- 3
Confirm & advance
Client confirms; collect the advance and lock the event on the calendar.
- 4
Indent & roster
BOM creates purchase indents; staff and equipment are rostered to the event.
- 5
Produce & deliver
Prep lists drive the kitchen; the event is executed to schedule.
- 6
Bill & review
Collect the balance with GST and review quoted-vs-actual per-event P&L.
“Quoting a 400-plate wedding now takes minutes with real margins, and purchasing matches headcount to the gram.”
Catering Director · Wedding & corporate caterer
Questions, answered.
How fast can I quote an event?
The per-head menu builder costs ingredients, labour and overhead instantly, so a margin-safe quote takes minutes, not hours.
Does it handle purchasing for large events?
Confirmed events explode into a bill of materials and supplier purchase indents scaled to exact headcount.
Can it prevent staff and equipment clashes?
The event calendar rosters staff and allocates equipment, flagging conflicts before they become a problem.
How are advances and balances billed?
Collect an advance on confirmation and the balance after the event, with GST invoicing handled throughout.
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